Minimum 5 Weeks Before the Scheduled Event:
Contract Executed & Event Request Form is completed.
The earlier you execute the contract, the earlier we can start planning for your success!
Pro-Tip: Start your event promotions early and finish strong!
Download the Promotional Schedule!
5 Weeks Before the Event (or right after the contract is executed):
Get your venue in order:
If you haven’t started thinking about your venue or if your venue is “virtual event ready” you need to!
Download the Venue Checklist
Kick-Off Meeting
The kick-off meeting is a 30 minute meeting where your Account Manager and Producer will:
- Review the parameters of your contract/event
- Discuss all immediate next steps
- Review the venue logistics including:
- Venue Information
- When we have access for load in & or set up
- What other partners we will need to work with, including outsourced AV or internal IT
- Ensure that a plan is in place to test and confirm internet at the venue
How do I book my kick-off meeting?
Provide a couple times that work for you and your team to your Account Manager or assigned Customer Success Manager and they will schedule the meeting!
Wondering if a studio is right for your event?
Wondering how to frame your content for a virtual audience?
2 Weeks Before Event:
Venue and Logistics are locked down
A minimum 2 weeks before the event we should have all venue logistics locked down so that a run-sheet for the day of the event can be created. By this time we should have:
- Load-in times for Momentum production crew established
- Internet at venue fully tested and confirmed (ordered and installed, if necessary)
- Time-frame for speaker run through and dry run
- Plan for all aspects of onsite event management including slides, question management and anything unique to your event
Download a Sample Virtual Event Run Sheet
2 Weeks Before Event:
Virtual Event Check In
Your producer will review the Go-Live protocols for your event, as well as the Presenter Console (PMXD) and review:
- How to push slides/polls and media clips
- How to manage questions submitted by your audience
- Options for managing events between your speakers and moderators
What do my Speakers Need to Know?
Download the Speaker Checklist!
Momentum Event SLAs and Overview
| Momentum | Customer account setup and account credentials provisioned | 48 hours after contract signed |
| Momentum | Kick-off meeting booked | 48 hours after contract signed |
| CLIENT | Event Request Form and assets provided to Momentum | As soon as possible |
| Momentum | Webcast pages/event URLs, confirmation emails, reminder emails and audience console provided to customer for approval | 48 hours after Request Form Completed |
| CLIENT | Webcast pages/event URLs, confirmation emails, reminder emails and audience console approved | 24 hours after webcast pages/event URLs provided for approval |
| Momentum | Speaker and Moderator Training completed | Within 5 days of the event |
| CLIENT | Final webcast content, PowerPoint/polls/surveys/resources provided to Momentum | 24 hours before the scheduled start time |
| SHOWTIME – Live Webcast Event | ||
| Momentum | Event archive posted | Within 24 hours of the event completion |